Notice of Guangzhou Municipal Transportation Bureau on FurtherImproving the Work Related to the Administration of Tendering and Bidding for General Highway Projects
S.J.Y.H.  No. 548
Guangzhou Road Maintenance Center, and the Transportation Bureaus of Baiyun District, Huangpu District, Huadu District, Panyu District, Nansha District, Conghua District and Zengcheng District:
According to the principle of “streamliningprocedures, shortening handling time and lowering cost”, we hereby issue the following notice on the work related to the administration of tendering and bidding for general highway projects, for the purpose of improving the business environment for general highway construction:
I. The reform policies introduced by Guangzhou since 2019 on the tendering and bidding for general highway maintenance projects shall be further applied to general highway construction, renovation and expansion projects.
II. Release ofBidding Plans
Where bidding isrequired by law for a general highway construction, renovation, expansion or maintenance project, a bidding plan shall be released to the public on the public resources trading platforms or other public media at least 30 days prior to the date of the announcement of the bidding, so as to enhance the transparency of the bidding work.
III. Whole-process Electronized Bidding
Thewhole-process electronized bidding will be further promoted, and applications such as remote evaluation of bids, online signing of contracts, payment of project funds and project acceptance inspection management will be vigorously promoted, so as to improve the efficiency of bidding and contract management.
IV. Cancellation of Prequalification
Except for the projects requiring complex technologies or with special requirements, the bidding for general highway construction, renovation, expansion and maintenance projects will, in principle, no longer be subject to any form of prequalification.
V. Cancellation ofTender Security and Performance Security
For the bidding for general highway construction, renovation, expansion and maintenance projects, the tendering party will, in principle, no longer need to pay tender security and performance security; instead, the highway project practicing entity credit evaluation carried out by the Department of Transport of Guangdong Province and Guangzhou Municipal Transportation Bureau will be implemented to replace the aforesaid tender security and performance security.
VI. Improvement of Project Commencement Efficiency
(I) Signing contracts in a timely manner. For general highway construction, renovation, expansion and maintenance projects, the contracts must be signed within 7 days after the issuance of the notification of award; and it is encouraged to replace paper contracts with electronic ones. Except for force majeure, the tenderee and the bid winner shall not enter into any other agreement that goes against the content of the contracts signed.
(II) Issuing the notice on the commencement of construction. The tenderee shall go through relevant formalities within 2 days upon receipt of the relevant materials, urge the supervision organization to issue the notice on the commencement of construction without delay, and announce information about the construction project(s) to the public on the website of the competent transportation department according to relevant regulations in a timely manner.
VII. Strengthening the Management of Change of Contract
(I) Procedures concerning change of contract shall be strictly followed. In principle, no major change shall be made to general highway construction, renovation, expansion and maintenance projects; where such change is necessary, the tenderee shall strictly follow the procedures concerning change of contract.
(II) Renegotiation and bid invitation shall be strictly regulated. If the change of a general highway construction, renovation, expansion or maintenance project involves an increase in cost by less than 10% of the contractual price, adjustment can be made directly in accordance with the terms of the contract; if the total amount involved reaches 10%-30% of the contractual price or if it exceeds 30% but is less than RMB 4 million, negotiation shall be conducted on the newly added content; if the total amount involved exceeds 30% of the contractual price and is more than RMB 4 million, a new invitation for bid shall be made for the newly added content; however, if the newly added content is inseparable from the original project, the new invitation for bid may not be required, subject to review and approval of the competent transportation department.
It is hereby notified.
Guangzhou Municipal Transportation Bureau (seal)
November 4, 2021